Bids & RFPs

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City issued bid documents may be accessed here: City issued Plan Room

Wilson & Company Engineer's issued bid documents may be accessed here: Wilson & Company Plan Room

Bid results may be accessed here: Bid Results

City Commission Chambers Audio Visual

  • Department:City Manager
  • Start Date:10/18/2017 10:10 AM
  • Close Date:11/10/2017 4:00 PM
Request for Qualifications (RFQ)
Commission Chambers Audio & Video Design and Implementation
City of Garden City, Kansas

The City of Garden City is seeking the most qualified firm to provide audio and video solutions for the City Commission Chambers. Garden City is a full-service city with 345 employees and 23 departments. It is located in Finney County, approximately 200 miles west of Wichita and 300 miles southeast of Denver, Colorado. The community has a population of 31,214 making it the largest community in the region.

The City of Garden City broadcasts City Commission meetings live from its Commission Chambers located on the second floor of the City Administrative Center, 301 N. 8th Street. The meetings are broadcast on Cox Cable Channel 8 and live streamed online. Using a NewTek Tricaster, broadcasts make use of video from two wall-mounted cameras as well as audio from a self-powered sound mixer. Video is also rebroadcast throughout the week on Channel 8 and uploaded to the City’s YouTube Channel. This project is intended to overhaul the audio and video in the Commission Chambers to improve sound and picture quality. The project will include an option to install audio and video equipment in the Meeting Room at the City Administrative Center.

The City of Garden City requests that interested vendors submit a statement of qualifications that includes the following:

1. A list (including contact information) of clients and a brief overview of work performed for them;
2. Examples of work for other government entities;
3. Examples of work that incorporate NewTek’s Tricaster or other product that merges live video switching, broadcast graphics, virtual sets, special effects, audio mixing, recording, and web streaming into an integrated, compact appliance.

Please respond to this Request for Qualifications by submitting the above information in writing (fax, letter or email) to:
Ashley Freburg, Communication & Project Manager
City Administrative Center
301 N. 8th St, PO Box 998
Garden City, Kansas 67846
Fax: (620) 276-1169

Statements of Qualification must be received by 4 p.m. central, Friday, November 10, 2017. From the responses, City staff will select a short list for interviews.

For questions concerning the RFQ, contact Communication & Project Manager Ashley Freburg at (620)276-1166.
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